Office Coordinator

Full time  /  Fargo, ND

SUCCESSFUL KILBOURNE TEAM MEMBERS SHARE THE FOLLOWING CHARACTERISTICS:

  • Trust…invest in your fellow team members and do what you say you will do
  • Commitment to a “go above and beyond” attitude
  • Innovation… a creative problem solver that works across teams
  • Curiosity…express curiosity and reserve judgment
  • Achievement… love results and make no excuses
  • Summary

    The Office Coordinator is an integral in ensuring that our office operations run smoothly and guests feel welcome. The individual will support office operations by receiving and distributing communications; maintaining supplies and equipment; picking-up and delivering items; and serving customers.

    Responsibilities

    • Maintain a presence at front desk as a crucial point of contact for all aspects of the office environment; greet guests, provide directions and/or tours, and answer incoming calls
    • Develops procedures for office activities, such as filing, records maintenance, and outgoing and incoming mail distribution
    • Build relationships with vendors and team members, with the overall goal of increasing efficiency and improving processes
    • Receive and order supply requisitions, and maintain office equipment and supplies
    • Communicates efficiently and effectively with building supervisors, janitorial services, and City managed services regarding building, team member and tenant needs
    • Support Marketing with clothing/brand orders
    • Full responsibility of all on-site shared meeting rooms including Elevate Executive Meeting Suite. Responsibilities include creation of policies, calendar coordination, rental contracts, booking, set-up coordination, IT needs, customer services and budget management
    • Manage staff calendar and email account; coordinate team/holiday celebrations, lead for birthday and anniversary celebrations, and other team celebration/gifts
    • Coordinates retention, protection, retrieval, transfer, and disposal of records
    • Maintains general office tidiness; coordinates cleaning, organizing and management of all shared areas including kitchen, restrooms and all meeting/breakout rooms, lower level storage, and copy room
    • Stock and rotate all kitchen and office goods and supplies; stock fridge, unload/load dishwasher, stock bathroom hospitality baskets, as well as coordinate lunches as needed
    • General oversight of company owned parking lots; work closely with Facilities Management Team, to manage team parking
    • Support and coordination for onboarding and offboarding processes
    • Running errands and performing miscellaneous job-related duties as assigned

    Requirements

    • Associate Degree in Business or a related field required; Bachelor’s degree preferred
    • Prefer 2+ years’ experience in office administration
    • Ability to manage multiple projects in a dynamic environment
    • Strong customer service orientation
    • Excellent communication skills – written & verbal
    • Attention to detail and commitment to quality
    • Ability to demonstrate a high level of confidentiality with sensitive information
    • A deep curiosity
    • Excellent organizational skills
    • Digitizing and archiving experience helpful
    • Ability to promote process improvement
    • Ability to work independently and be self-directed on projects and goals
    • Creative problem-solving skills

    Close Date

    11/1/2017

    Apply Now